Committee of the Whole

THAT the addendum items and corrections as outlined be included in the Committee of the Whole agenda.

THAT the deputation of Mr. John Blommesteyn regarding the 2015 Schedule of Meetings be received.

THAT the deputation of Mr. Paul Jolie regarding User Fees and Charges - Water and Wastewater rates be received.

a) THAT Corporate Services Report - Financial Services 2014-36 dated November 24, 2014 regarding 2015 User Fees and Charges - Water and Wastewater Rates be received and the following recommendations be adopted: i) THAT the attached Schedule 'A' being the Town of Newmarket Water and Wastewater Rates be approved and adopted by By-law; ii) AND THAT the Water and Wastewater Rate adjustments come into full force and effect as of January 1, 2015; iii) AND THAT staff be directed to update the 6-Year Water and Wastewater Financial Plan and to include further review of the rate structure in this update.

a) THAT the PowerPoint presentation regarding the Council Orientation Program be received; b) AND THAT Joint Chief Administrative Officer and Commissioners Report 2014-16 dated November 26, 2014 regarding 2014-2018 Council Term of Office be received.

THAT the deputation of Mr. Chris Howie regarding Outdoor Skating Rinks be received.

a) THAT the Joint Community Services - Recreation and Culture Services and Development and Infrastructure Services – Public Works Services Report 2014-30 dated November 25, 2014 regarding Outdoor Skating Rinks be received and the following recommendations be adopted: i) THAT the Town of Newmarket approve offering a pilot project “End of Night Pick up Hockey” as outlined in this report, subject to the provisions of the Noise By-law; ii) AND THAT the Town of Newmarket approve up to two (2) “Community Run Outdoor Rink” pilot projects as outlined in this report and subject to staff’s discretion for the 2014-2015 season.

THAT the following items be adopted on consent: 7. Corporate Services Report - Financial Services 2014-43 dated November 24, 2014 regarding the 2014 Audit. a) THAT Corporate Services Report - Financial Services 2014-43 dated November 24, 2014 regarding the 2014 Audit be received and the following recommendations be adopted: i) THAT BDO Canada LLP be appointed as the Town's auditors for the 2014 financial statements; ii) AND THAT the BDO audit plan be received. 8. Corporate Services Report - Financial Services 2014-52 dated November 26, 2014 regarding OCIF – Formula-Based Funding Contribution Agreement. a) THAT Corporate Services Report - Financial Services 2014-52 dated November 26, 2014 regarding OCIF – Formula-Based Funding Contribution Agreement be received and the following recommendation be adopted: i) THAT the Mayor and Clerk be authorized to execute the Ontario Community Infrastructure Fund (OCIF) – Formula-Based Funding Contribution Agreement between the Town of Newmarket and Ministry of Agriculture, Food and Rural Affairs. 9. Joint Chief Administrative Officer and Commissioners - Financial Services Report 2014-44 dated November 25, 2014 regarding 2015 Fees and Charges - Overview. a) THAT Joint Chief Administrative Officer and Commissioners - Financial Services Report 2014-44 dated November 25, 2014 regarding 2015 Fees and Charges - Overview be received for information purposes. 10. Joint Central York Fire Services and Corporate Services Report - Financial Services 20

a) THAT the presentation regarding the Customer Relationship Management (CRM) System be received; b) AND THAT Community Services - Customer Services Report 2014-30 dated December 3, 2014 regarding Access Newmarket software and reports be received for information.

a) THAT Joint Corporate Services Report - Legislative Services and Financial Services 2014-45 dated November 24, 2014 regarding 2015 User Fees and Charges - Licensing Fees be received and the following recommendations be adopted: i) THAT the attached Schedule 'A' marked as the '2015 Legislative Services (Licensing) Fees and Charges' be approved and forwarded to Council for final adoption by by-law; ii) AND THAT the fee adjustments come into full force and effect as of January 1, 2015.

a) THAT Development and Infrastructure Services - Planning and Building Services and Corporate Services Report - Financial Services 2014-46 dated November 24, 2014 regarding 2015 User Fees and Charges - Planning Act Fees be received and the following recommendations be adopted: i) THAT the attached Schedule 'A', being the Town of Newmarket 2015 Planning Application Fees Schedule be approved and adopted by by-law; ii) AND THAT the fee adjustments come into full force and effect as of January 1, 2015.

a) THAT Joint Development and Infrastructure Services - Public Works Services and Corporate Services Report - Financial Services 2014-40 dated November 21, 2014 regarding 2015 Interim Appropriations be

a) THAT Development and Infrastructure Commission – Engineering Services and Corporate Services Commission – Procurement Services Report – ES2014-60 dated November 26, 2014 regarding the Tom Taylor Trail West – Lake to Lake Route be received and the following recommendations be adopted: i) THAT $348,333 be allocated from the General Capital Reserves to the project; ii) AND THAT the $34,000 grant from the Landowner Environmental Assistance Program (LEAP) through the Lake Simcoe Region Conservation Authority (LSRCA) also be allocated to the project; iii) AND THAT, as recommended by the Manager, Procurement Services, Tender T2014-24 “Tom Taylor Trail West Side Fairy Lake”, be awarded to Hawkins Contracting Services Limited of Stouffville, Ontario at a cost of $644,492.65, exclusive of all applicable taxes, subject to the approval in Recommendations 1 and 2, and that, upon approval of this recommendation, the Procurement Services Department notify the other Bidders after award of the Tender; iv) AND THAT this contract be executed by the Department Head and Manager, Procurement Services, as per the Procurement By-law.

a) THAT Members of Council be appointed to Committees as follows: i) Appointment Committee - Mayor Van Bynen, Councillor Bisanz and Councillor Twinney ii) Accessibility Advisory Committee - Councillor Bisanz iii) Central York Fire Services Joint Council Committee - Councillor Hempen, Councillor Sponga and Councillor Twinney iv) Heritage Newmarket Advisory Committee - Councillor Hempen v) Newmarket Public Library Board - Councillor Broome-Plumley, Councillor Sponga and Councillor Vegh vi) Main Street District Business Improvement Area Board of Management - Councillor Sponga vii) SmartCommute – Central York - Councillor Broome-Plumley b) AND THAT to maintain continuity, Councillor appointments to active task forces in the 2010-2014 term (VivaNext Implementation Strategy Task Force – Strategy Group and Old Town Hall Construction Budget Control Task Force) continue in the current term; c) AND THAT citizen members of the following committees appointed in the 2010-2014 term of Council continue their appointment and be authorized to meet to fulfil statutory duties until the appointment of their successors, including: i) Accessibility Advisory Committee; ii) Appeals Committee; iii) Committee of Adjustment; iv) Heritage Newmarket Advisory Committee; v) Newmarket Public Library Board; and, vi) Property Standards Committee d) AND THAT committees which are not required to meet to fulfil statutory duties in (c) be suspended pending the review of Council’s committee structure.

THAT Councillor Kerwin be appointed to the Newmarket Historical Society.

THAT the meeting adjourn.