Committee of the Whole

THAT the items listed on the agenda as addendum items be included.

a) THAT the deputation by Mr. Paul Ferguson regarding the 2014 Annual General Meeting Report and Financial Statements for Newmarket Tay Power/Newmarket Hydro Holdings be received; and b) THAT the Newmarket Hydro Holdings Inc. Report of the President dated June 2, 2015 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted: WHEREAS the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation; AND WHEREAS the Sole Shareholder by a Shareholder Declaration dated November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business Corporations Act (Ontario) (the “ OBCA ”); AND WHEREAS the Corporation owns a majority of the common shares of NT Power; AND WHEREAS pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation; AND WHEREAS pursuant to s.104 of the OBCA a written resolution dealing with all the matters required to be dealt with at a shareholders meeting and signed by the shareholders entit

THAT presentation by the Director of Recreation and Culture regarding the Recreation Playbook be received.

a) THAT Community Services Report - Recreation and Culture 2015-22 dated June 1, 2015 regarding the Recreation Playbook be received and the following recommendations be adopted: i) THAT Council approve the Recreation Playbook, which will serve as a strategic guiding document for budget and business processes through the year 2025.

THAT the deputation by Mr. John Blommesteyn regarding Joint CAO/Corporate Services Information Report - Financial Services 2015-21 be received.

THAT the deputation by Mr. Marc Mantha regarding a pilot project in Ward 2 for backyard egg laying hens be received

THAT Council reconsider regulation of egg laying hens in this term of Council to allow for a pilot project in Ward 2.

THAT staff be directed to bring back a report on the implementation of a 12 month pilot project in Ward 2 for 5-20 homes for backyard egg laying hens.

THAT the deputation by Mr. John Heckbert regarding Joint Chief Administrative Officer, Commissioner of Development and Infrastructure Services, Commissioner of Community Services and Commissioner of Corporate Services Report 2015-38 be received.

THAT the deputation by Mr. Ian Hutchinson and Mr. Tiberi Yozef regarding the construction of a bioswale at 212 Davis Drive be received and

THAT the following items be adopted on consent: 8. Draft Excerpt - Central York Fire Services - Joint Council Committee Minutes of June 2, 2015. 9. Corporate Services - Financial Services Report 2015-32 dated June 2, 2015 regarding 2015 Budget Reconciliation. The Commissioner of Corporate Services and the Director of Financial Services recommend: a) THAT Corporate Services - Financial Services Report 2015-32 dated June 2, 2015 regarding 2015 Budget Reconciliation be received and the budget reconciliation for expenses excluded from the 2015 budget be adopted as required by Ontario Regulation 284/09 passed under the Municipal Act, 2001. 10. Community Services Report - Customer Services 2015-19 dated May 27, 2015 regarding Community Surveys. The Commissioner of Community Services and the Manager of Customer Services recommend: a) THAT Community Services - Customer Services Report 2015-19 dated May 27, 2015 regarding the frequency of Community Surveys be received and the following recommendation be adopted: i) THAT staff be directed to include a proposal related to a Community Survey and the requested funds as part of the 2016 budget discussions, and future years, as appropriate. 11. List of Outstanding Matters. Recommendation: THAT the List of Outstanding Matters be received.

THAT the following items be adopted by consent: 12. Community Services - Recreation and Culture Report 2015-23 dated June 9, 2015 regarding the 2015 Kanata Festival. The Commissioner of Community Services and the Director of Recreation and Culture recommend: a) THAT Community Services – Recreation and Culture Report 2015-23 dated June 9, 2015 regarding the 2015 Kanata Festival be received and the following recommendations be adopted: i) THAT Council grants permission for the following: a. Upper Canada Volunteer Regiment Organization (UCVRO) and Newmarket Scouts to camp overnight at Fairy Lake Park from Tuesday June 30th to Wednesday, July 1st, 2015 b. UCVRO to have an open campfire while camping overnight at Fairy Lake Park provided that approval is obtained from Central York Fire Services; c. UCVRO be allowed to discharge their firearms and cannon during the Kanata Festival on Wednesday, July 1st, 2015 d. Fireworks be displayed on Wednesday, July 1st, 2015 at George Richardson Park, and e. Central York Fire Services be present at Fairy Lake Park on Wednesday, July 1st, 2015 to help celebrate Canada Day 13. Chief Administrative Officer Report 2015-06 dated June 8, 2015 regarding Key Initiatives and Actions in Support of Council's Strategic Priorities. The Chief Administrative Officer and the Commissioner of Development and Infrastructure Services recommend: a) THAT Chief Administrative Officer Report 2015-06 dated June 8, 2015 regarding 'Key Initiatives and Actions in Support

a) THAT the Site Plan Review Committee Minutes of June 1, 2015 be received.

a) Application for Amendment to Site Plan Approval to permit an addition having a gross floor area of 3,546 m2 to the existing bus storage facility and a new Emergency Medical Services facility having a gross floor area of 555 m2 together with a parking lot expansion on the subject lands be approved in principle and

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-21 dated June 4, 2015 regarding Application for Zoning By-law Amendment be received and the following recommendations be adopted: i) THAT the application for Zoning By-law Amendment, as submitted by 2398804 Ontario Inc. for lands being located at the southwest corner of Janette Street and Leslie Street be approved and that staff be directed to prepare the necessary Zoning By-Law Amendment; ii) AND THAT the amending By-law include a Holding Provision relating to the Environmental Condition of the site to the satisfaction of the Director of Engineering Services; iii) AND THAT Mr. R. Ursini, Evans Planning Inc. 8481 Keele Street Unit 12, Vaughan, ON L4K 1Z7 be notified of this action.

a) THAT Community Services - Recreation and Culture Report 2015-21 dated May 26, 2015 regarding Sponsorship and Naming Rights Agreements be received and the following recommendation be adopted: i) THAT Council delegate authority to the Director of Recreation and Culture or designate to enter into negotiation and execution of Third Party Advertising Naming Rights Agreements under the conditions set forth within this report.

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-33 dated May 12, 2015 regarding Silken Laumann Drive - Parking Restrictions be received and the following recommendation be adopted: i) THAT the existing parking restrictions on Silken Laumann Drive remain as they are.

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-36 dated June 15, 2015 regarding Ontario Street Drainage Update be received and the following recommendations be adopted: i) THAT the Town continue to monitor flood risks as a result of climate change; ii) AND THAT Town staff continue to work in tandem with the Lake Simcoe Region Conservation Authority (LSRCA) to provide technical information to assist the homeowners who are located in the floodplain and are concerned about flooding; iii) AND THAT Town staff continue to work with the LSRCA to encourage owners of residential, commercial, institutional and industrial properties within the Western Creek catchment area to incorporate low impact development (LID) elements to treat rainwater at the source, thereby reducing future surface runoff into Western Creek; iv) AND THAT Town staff prepare options for Council to consider in the 2016 budget exercise to strengthen its commitment to environmental sustainability and to address the effects of climate change, especially as it relates to flooding.

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-35 dated May 13, 2015 regarding School Crossing Location Review - Eagle Street West be received and the following recommendations be adopted: i) THAT Schedule IX (School Crossing Locations) of Traffic By-law 2011-42, as amended, be further amended by deleting: Eagle Street West at Crossland Gate/Peevers Crescent ii) AND THAT the necessary By-laws be prepared and submitted to Council for approval; iii) AND THAT the implementation of this decision be

a) THAT Development and Infrastructure Services Report - Engineering Services 2015-34 dated May 20, 2015 regarding McCaffrey Road - Traffic Review be received and the following recommendations be adopted: i) THAT a report be prepared for an upcoming Committee of the Whole or Council meeting following a site visit by the Ward Councillor and Town Staff that includes alternate traffic mitigation measures including but not limited to chicanes, roundabouts, pedestrian islands, road watch program or crosswalk; ii) AND THAT this report address traffic impacts related to the new development on the Glenway lands, York Region Annex building and the Yonge Street VivaNext project.

a) THAT Chief Administrative Officer Report 2015-04 dated June 4, 2015 regarding CYFS – Fire Department Master Plan Update be received; b) AND THAT the 2015 Fire Department Master Plan Update be approved as a guiding document and that it be considered along with future operating and capital budgets as various Master Plan recommendations are considered for implementation.

a) THAT Corporate Services Report - Financial Services 2015-10 dated May 28, 2015 regarding Master Fire Plan Information be received for information purposes.

a) THAT Joint Corporate Services and Development and Infrastructure Services 2015-40 dated June 11, 2015 regarding the Regulation of Canada Post Community Mailbox Installations on Municipal Roadways be received and the following recommendations be adopted: i) THAT staff be directed to monitor the ongoing Ontario Superior Court of Justice case in Hamilton and report back to Committee regarding the verdict and potential on Town operations and legislative role; ii) AND THAT staff move forward with the preparation of a by-law to be brought forward to Council for approval; iii) AND THAT staff be directed to investigate aligning the Town's by-laws with the City of Hamilton's By-law Number 15-091 which regulates the installation of equipment on roads with the goal of bringing a by-law for Council to consider in Q3 of 2015.

a) THAT Joint Corporate Services and Development and Infrastructure Services 2015-40 dated June 11, 2015 regarding the Regulation of Canada Post Community Mailbox Installations on Municipal Roadways be received.

THAT the meeting convene into Closed Session under Sections 239 (2) (b) and (c) of the Municipal Act, 2001 for the purpose of discussing a proposed disposition and acquisition of land by the municipality and a personal matter about an identifiable individual.

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2015-27 dated June 4, 2015 regarding former York Catholic District School Board lands - north side of Woodspring Avenue (Northwest Quadrant) be received for information.

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2015-29 dated June 11, 2015 regarding changing the name of Cedar Street be received; b) AND THAT the matter be

a) THAT Joint Chief Administrative Officer and Commissioners of Development and Infrastructure Services, Community Services and Corporate Services Report 2015-38 dated June 9, 2015 regarding Hollingsworth Arena be received for information purposes and the following recommendations be adopted: i) THAT staff report to Committee of the Whole in Closed Session on the results of negotiations with San Michael Homes Developments with respect to the potential development of the Hollingsworth Arena site at 35 Patterson Street in conjunction with the properties at 693 Davis Drive and 713 Davis Drive on the basis of a sale of the Town property; ii) AND THAT the sale of the Hollingsworth Arena site be subject to satisfactory arrangements being made to maintain 7 (seven) municipally permitted ice surfaces for continuity of service for Town residents; iii) AND THAT the sale of the Hollingsworth Arena site be subject to Council's declaration of the property as surplus to municipal needs and staff being directed to following the Town's land disposition process; iv) AND THAT Mr. Sandro Sementilli and Pickering College be notified of this action.

THAT the Town of Newmarket Council endorse the Government of Ontario's proposal to provide municipalities with the option to implement ranked ballots in future municipal elections.

THAT an Information Report be circulated to Council regarding issues related to the drainage swale and tree removal at the rear of 212 Davis Drive as raised by Mr. Ian Hutchinson and Mr. Tiberi Yozef during their deputation at the June 15, 2015 Committee of the Whole meeting.

THAT the meeting adjourn.

a) THAT the deputation by Mr. Paul Ferguson regarding the 2014 Annual General Meeting Report and Financial Statements for Newmarket Tay Power/Newmarket Hydro Holdings be received; and b) THAT the Newmarket Hydro Holdings Inc. Report of the President dated June 2, Town of Newmarket I Committee of the Whole Minutes – Monday, June 15, 2015 2 of 2015 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted: WHEREAS the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation; AND WHEREAS the Sole Shareholder by a Shareholder Declaration dated November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business Corporations Act (Ontario) (the “OBCA”); AND WHEREAS the Corporation owns a majority of the common shares of NT Power; AND WHEREAS pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation; AND WHEREAS pursuant to s.104 of the OBCA a written resolution dealing with all the matters required t

Town of Newmarket I Committee of the Whole Minutes – Monday, June 15, 2015 4 of THAT presentation by the Director of Recreation and Culture regarding the Recreation Playbook be received.

Town of Newmarket I Committee of the Whole Minutes – Monday, June 15, 2015 9 of a) Application for Amendment to Site Plan Approval to permit an addition having a gross floor area of 3,546 m2 to the existing bus storage facility and a new Emergency Medical Services facility having a gross floor area of 555 m2 together with a parking lot expansion on the subject lands be approved in principle and

a) THAT Development and Infrastructure Services Report - Engineering Services 2015- Town of Newmarket I Committee of the Whole Minutes – Monday, June 15, 2015 11 of 36 dated June 15, 2015 regarding Ontario Street Drainage Update be received and the following recommendations be adopted: i) THAT the Town continue to monitor flood risks as a result of climate change; ii) AND THAT Town staff continue to work in tandem with the Lake Simcoe Region Conservation Authority (LSRCA) to provide technical information to assist the homeowners who are located in the floodplain and are concerned about flooding; iii) AND THAT Town staff continue to work with the LSRCA to encourage owners of residential, commercial, institutional and industrial properties within the Western Creek catchment area to incorporate low impact development (LID) elements to treat rainwater at the source, thereby reducing future surface runoff into Western Creek; iv) AND THAT Town staff prepare options for Council to consider in the 2016 budget exercise to strengthen its commitment to environmental sustainability and to address the effects of climate change, especially as it relates to flooding.