Council

THAT the presentation by Ms. Isobel Warren, resident, with respect to the book 'WORDPLAY 2013', be received.

THAT the deputation by Mr. Art Weis, resident, with respect to a leash free dog park, be received and

THAT the Council Minutes of September 9, 2013 be approved.

THAT the Special Committee of the Whole Minutes of September 9, 2013 be approved and the following recommendations be adopted: 8. SPECIAL COMMITTEE OF THE WHOLE MINUTES - SEPTEMBER 9, 2013- ITEM 2 CORPORATE SERVICES REPORT- LEGISLATIVE SERVICES 2013-34 FINAL DRAFT PROCEDURE BY-LAW 1. THAT Item 20 listed as 'Order of Business - Council' in the draft Procedure By-law be amended by moving Section vii) known as Announcements & Community Events to before Section xv) New Business; 2. AND THAT Item 27 listed as 'Deputations at Meetings of Council & Committee of the Whole' in the draft Procedure By-law be amended by deleting Subsection d) entirely; 3. AND THAT Council support the inclusion of Item 12b) listed under the heading 'Members' as stated in the draft Procedure By-law document; 4. AND THAT the PowerPoint presentation with respect to details of the Draft Procedure By-law by the Director of Legislative Services be received; 5. AND THAT Corporate Services Report - Legislative Services 2013-34 dated August 29, 2013 regarding the Procedure By-law and the feedback provided be received; 6. AND THAT staff bring back the items raised related to matters of interpretation and practice by incorporating them into the final draft Procedure By-law or through appropriate changes to practices. 9. SPECIAL COMMITTEE OF THE WHOLE MINUTES - SEPTEMBER 9, 2013- ITEM 3 PRESENTATION - COUNCIL CODE OF CONDUCT THAT staff bring back a report of options/considerations/best practices regarding Councillor

THAT Corporate Services Report - Commissioner 2013-03 dated September 24, 2013 regarding Council Code of Conduct - Follow up Report be received for information.

THAT Corporate Services Report - Legislative Services 2013-41 dated September 24, 2013 regarding the "Final Draft Procedure By-law (By-law 2013-46)" be received and the following recommendations, as amended, be adopted: 1. THAT the Final Draft Procedure By-law be amended in Section 50 - Motion "To Put the Question to a Vote" or "To call the Vote" to read as follows: a) Any Member may request the Chair "To put the question to a vote" or "To call the vote" by presenting a motion that the question "now be put to a vote." A motion to put the question to a vote must: i) Be seconded; ii) Is not open to debate; iii) If supported by a majority of Members present, the original question is immediately put to a vote without debate iv) Notwithstanding this, the vote does not occur until each of the Members has been provided an opportunity to speak on the subject matter. 2. AND THAT staff provide an information report to address matters of interpretation and practice raised at the September 9, 2013 Special Committee of the Whole meeting.

THAT the Special Committee of the Whole (Budget) Minutes of September 16, 2013 be approved and the following recommendations be adopted: Town of Newmarket I Council Minutes - September 30, 2013 14. SPECIAL COMMITTEE OF THE WHOLE MINUTES - SEPTEMBER 16, 2013- ITEM 1 CORPORATE SERVICES REPORT- FINANCIAL SERVICES 2013-13 2013 BUDGET RECONCILIATION THAT Corporate Services Report - Financial Services 2013-13 dated September 6, 2013 regarding the 2013 Budget Reconciliation be received for information purposes. 15. SPECIAL COMMITTEE OF THE WHOLE MINUTES-SEPTEMBER 16, 2013- ITEM 2 CORPORATE SERVICES REPORT- FINANCIAL SERVICES 2013-30 2013 TAX SUPPORTED OPERATING BUDGET REPORT- SECOND QUARTER THAT Corporate Services Report - Financial Services 2013-30 dated September 5, 2013 regarding the 2013 Tax Supported Operating Budget Report - Second Quarter be received for information purposes. 16. SPECIAL COMMITTEE OF THE WHOLE MINUTES - SEPTEMBER 16, 2013 - ITEM 3 CORPORATE SERVICES REPORT- FINANCIAL SERVICES 2013-29 2013 CAPITAL BUDGET VARIANCE REPORT - SECOND QUARTER THAT Corporate Services Report - Financial Services 2013-29 dated September 5, 2013 regarding the 2013 Capital Budget Variance Report - Second Quarter be received for information purposes. 17. SPECIAL COMMITTEE OF THE WHOLE MINUTES- SEPTEMBER 16, 2013- ITEM 4 CORPORATE SERVICES REPORT- FINANCIAL SERVICES 2013-31 2013 UTILITY OPERATING BUDGET VARIANCE REPORT - SECOND QUARTER THAT Corporate Services Report - Financial Services 20

THAT the Committee of the Whole Minutes of September 23, 2013, as corrected, be approved and the following recommendations with the exception of Items 16, 20 (Report), 23, 25, 26, and 27 be adopted: 22. COMMITTEE OF THE WHOLE MINUTES - SEPTEMBER 23, 2013 - ITEM 1 REQUESTS FOR PROCLAMATIONS a) THAT the correspondence dated August 28, 2013 from Lisa Egan-Bates, RN, Southlake Paediatric Oncology Clinic Nurse, on behalf of the Pediatric Oncology Group of Ontario be received and the following recommendations be adopted: Town of Newmarket I Council Minutes - September 30, 2013 1. THAT the Town of Newmarket proclaim September 25, 2013 as "Childhood Cancer Awareness Day"; 2. AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca b) THAT the correspondence dated September 7, 2013 from Ms. Ana Nair Founder/President - Anti-Bully Support Group be received and the following recommendations be adopted: 1. THAT the Town of Newmarket proclaim October 18, 2013 as "Blue Shirt Day- Ontario Stop Bullying Day" in the Town of Newmarket; 2. AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca c) THAT the correspondence dated August 22, 2013 from Mr. Fred Hahn, President, CUPE Ontario and Ms. Sheila Olan-Maclean, President, OCBCC be received and the following recommendations be adopted: 1. THAT October 30, 2013 be proclaimed as "Child Care Worker and Early Childhood Educator Appre

THAT staff explore the potential use of online voting for the 2014 municipal election.

THAT Joint Development and Infrastructure Services - Public Works Services and Corporate Services - Financial Services Report 2013-41 dated September 10, 2013 regarding Phase 2 Energy Project be received and the following recommendations, as amended, be adopted: Town of Newmarket I Council Minutes - September 30, 2013 1. THAT Development and Infrastructure Services Report - Public Works Services 2013-41 be received and the Mayor and Clerk be authorized to enter the Town into a contract with Honeywell Energy Services for the Phase 2 Energy Performance Project; 4. AND THAT Staff be directed to enter into a Fixed Price Contract with Honeywell for Phase 2 of this project to ensure the Town does not assume any liability for construction overruns; 5. AND THAT Staff work with Honeywell to continue to seek grant opportunities if available for this project; 6. AND THAT the revised contract be subject to final review of the Legal Department.

2. AND THAT Staff be directed to fund the project through implementation of an internal loan in the amount of $8,639, 506.00 with an amortization period not to exceed the guaranteed payback period as laid out in the contract of fifteen (15) years, and that this loan be provided for in conjunction with the 2014 budget and align with the proposed Investment Strategy; 3. AND THAT Staff be directed to include the net cost savings after the loan repayment as outlined in the Loan Repayment Schedule contained in the Budget Impact section of this report in the 2014 and subsequent years Operating Budgets.

THAT Corporate Services Report - Legislative Services 2013-38 dated September 11, 2013 regarding Keeping of Hens be received and the following recommendations, as amended, be adopted: 1. THAT the Town of Newmarket continue to prohibit the keeping of chickens (including egg laying hens) as provided for in the Animal Control By-law (By- law 2008-61); 3. AND THAT Corporate Services Report - Legislative Services 2013-38 dated September 11, 2013 regarding "Keeping of Hens" be forwarded to the Newmarket Environmental Advisory Committee for information.

THAT staff be directed to provide Council with an overall tax impact of the following: Calculate the savings of removing the ice from one and both Magna ice pads between the periods of June 15 to August 15, 2014. AND THAT staff provide Council with a report on this item as soon as practicable.

THAT Corporate Services (Closed Session) Report - Legal Services 2013-10 dated September 11, 2013 regarding the appeal to the Ontario Municipal Board by the Owner of 390 Ontario Street from a decision of the Committee of Adjustment to deny an application for Consent and Minor Variance be received and that the matter be

THAT Corporate Services Report - Legislative Services 2013-42 dated September 26, 2013 regarding the 2014 Amended Schedule of Meetings be received and the 2014 amended Meeting Schedule be adopted.

THAT By-law 2013-45 be enacted. 2013-45 A BY-LAW TO AMEND THE TRAFFIC BY-LAW 2011-24, AS AMENDED. [Schedule Ill (Stop Signs) - Aspenwood Drive and Woodspring Avenue] To regulate traffic in the Town of Newmarket.

THAT By-law 2013-46 be enacted. 2013-46 A BY-LAW TO GOVERN THE PROCEEDINGS OF COUNCIL AND COMMITTEE MEETINGS. (As amended - See Item 8 of these Minutes) To govern the proceedings of Council and Committee meetings. Town of Newmarket I Council Minutes - September 30, 2013 A recorded vote was requested. YEA NAY COUNCILLOR VEGH ............ ............ COUNCILLOR KERWIN ............ ............ COUNCILLOR TWINNEY x REGIONAL COUNCILLOR TAYLOR x COUNCILLOR HEMPEN x COUNCILLOR SPONGA x COUNCILLOR DI MUCCIO x COUNCILLOR EMANUEL x MAYOR VAN BYNEN x TOTAL 6 1

THAT By-law 2013-47 be enacted. 2013-47 A BY·LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON SEPTEMBER 30, 2013.

THAT the meeting adjourn.