Committee of the Whole

THAT the Additions and Corrections to the Agenda noted in the addendum be adopted.

THAT the following items be adopted on consent: 1. Accessibility Advisory Committee Minutes of February 20, 2014. THAT the Accessibility Advisory Committee Minutes of February 20, 2014 be received. 2. Correspondence dated February 12, 2014 from Ms. Karen Beaulieu, Fundraising Co-ordinator, Canadian Cancer Society - Holland River Community Office requesting that April, 2014 be proclaimed 'Daffodil Month' in the Town of Newmarket. THAT the correspondence from Ms. Karen Beaulieu, Canadian Cancer Society regarding the proclamation of April, 2014 as 'Daffodil Month' be received and the following recommendations be adopted: a) THAT the Town of Newmarket proclaim April, 2014 as 'Daffodil Month'; b) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town website www.newmarket.ca 3. Correspondence received February 24, 2014 from Ms. Kathy Crowhurst, Lupus Foundation of Ontario requesting that May 10, 2014 be proclaimed 'World Lupus Day' and the month of October, 2014 be proclaimed 'Lupus Awareness Month' in the Town of Newmarket. a) THAT the correspondence from Ms. Kathy Crowhurst, Lupus Foundation of Ontario be received and the following recommendations be adopted: b) THAT the Town of Newmarket proclaim May 10, 2014 as 'World Lupus Day' and October, 2014 as 'Lupus Awareness Month'; c) AND THAT the proclamations be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 4. Correspondence received February 24, 2014 from Mr. S.

THAT the deputations by Ms. Kim McKinnon, on behalf of the Concerned Citizens for Accessibility and Mobility and the Community Legal Clinic of York Region and Councillor John Abel, Town of Aurora regarding Mobility Plus Appeal Panel be received.

1) THAT Council of the Town of Newmarket recommends to the Regional Municipality of York that it maintain the current structure of the Mobility Plus Eligibility Appeal Panel until a more comprehensive review is conducted; 2) AND THAT the review includes the concept of a Mobility Plus Advisory Committee.

THAT the PowerPoint presentation by Mr. Neno Kovacevic from IBI Group regarding the proposed Davis Drive Streetscape improvements be received.

THAT Development and Infrastructure Services Commission - Engineering Services Report 2014-16 dated March 17, 2014 be received and the following recommendations be adopted: 1) THAT Council approve the conceptual design of the Yonge Street/Davis Drive, Main Street/Davis Drive and Eagle Street/Davis Drive intersection and that IBI be retained to complete the detailed design; 2) AND THAT the preferred front of sign wording for the Main Street/Davis Drive intersection arch on Main Street be “Historic Downtown Newmarket”; 3) AND THAT staff be authorized to negotiate with Viva and to tender works as necessary and award the contract for the works, provided the prices are within budget; 4) AND THAT the language on the back face of the intersection arch be

THAT Corporate Services Commission - Procurement Services and Development and Infrastructure Services Commission - Facility Services Joint Report 2014-05 dated February 3, 2014 regarding Single Source contract for Ice Resurfacers be received and the following recommendation be adopted: THAT the matter of replacement of Ice Resurfacing Machines be

THAT Corporate Services Report - Financial Services 2014-03 dated March 3, 2014 regarding Investment Activities and Returns - Annual Report for 2013, as corrected, be received for information purposes.

THAT Corporate Services Report - Financial Services 2014-10 dated March 6, 2014 regarding the Projected 2013 Operating Results be received and the following recommendation be adopted: THAT the reserve and reserve fund transfers, totaling $900,000 listed below, be approved.

THAT the PowerPoint presentation by the Senior Planner – Policy and Mr. Jason Thorne of planning Alliance regarding Official Plan Amendment # 10 – the Town of Newmarket Urban Centres Secondary Plan and Associated Amendments to the Official Plan be received.

THAT the Committee of the Whole resolve into a Closed Session for the purpose of discussing labour relations.

THAT Development and Infrastructure Services - Planning and Building Services - Planning Report 2014-11 dated March 17, 2014 regarding Official Plan Amendment # 10 - the Town of Newmarket Urban Centres Secondary Plan and Associated Amendments to the Official Plan be received and the following recommendations, as amended, be adopted: 1) THAT Development and Infrastructure Services - Planning and Building Services Report 2014-09 dated February 24, 2014 be received; 2) AND THAT the following recommended changes as reflected in the Revised Draft Secondary Plan dated March 17, 2014 be included for further public consultation and consideration: a) the Transitional Policies adjacent to residential neighbourhoods as recommended in this report; b) the height, density and bonusing policies as presented as Option 2A subject to modifying the medium density designation from 7 storeys to 8 storeys; c) the Interim Development and Angular Plan policies as recommended; 3) AND THAT Queen Street from Prospect Street to Roxborough Road be excluded from the secondary plan process and be subject to the current Official Plan policies; 4) AND THAT the medium density designation on Davis Drive from west of Parkside Drive easterly including 212 Davis Drive be increased to medium/high density on the front portion of the lots and medium density on the rear portion of the lots; 5) AND THAT staff provide public notice for the review and comment on the Revised Draft of the Town of Newmarket Official Plan A

THAT Development and Infrastructure Services Report - Planning and Building Services 2014-12 dated February 26, 2014 regarding the Municipal Energy Plan Budget be received and the following recommendation be adopted: THAT Finance transfer $100,000 from the 2013 Community Improvement Plan for Urban Centres and Brownfield Developments Budget to a new budget for the Municipal Energy Plan.

THAT Development and Infrastructure Services Commission - Joint Engineering Services and Public Works Services Report 2014-17 dated March 17, 2014 regarding Davis Drive Field Verification Program be received and the following recommendations be adopted: 1) THAT Council approve the Davis Drive Field Verification Program; 2) AND THAT Council approve the additional budget request of $650,000 and that a new line be added to the 2014 Capital Budget for this item; 3) AND THAT the additional budget be funded from the Asset Replacement Fund.

THAT Development and Infrastructure Services Report - Engineering Services 2014-22 dated February 28, 2014 regarding the provision for future pedestrian lighting on the Yonge Street VIVA Corridor from approximately Savage Road North to Davis Drive be received and the following recommendations be adopted: 1) THAT the Town of Newmarket request VIVA to include estimates for the design and construction of a conduit for future pedestrian lighting within the Yonge Street corridor in the pricing for the project as an optional item; 2) AND THAT subject to receiving acceptable prices, staff be authorized to approve the inclusion of these works in the contract; 3) AND THAT VIVA be notified of this action.

THAT Corporate Services Report – Legislative Services 2014-06 dated March 6, 2014 regarding “Advance Voting Opportunities and Language and Communication for the 2014 Municipal Election” be

THAT Development and Infrastructure Services/Planning and Building Services Report 2014-14 dated March 6, 2014 regarding renaming Slingerland Circle be received and the following recommendations, as amended, be adopted: 1) THAT staff proceed with the procedure outlined in Development and Infrastructure Services/Planning and Building Services Report 2014-14 to rename Slingerland Circle to Jack Giles Circle; 2) AND THAT compensation for the renaming address changes be approved for the 50 affected homeowners receiving $50 and established home based businesses receiving $150; 3) AND THAT should residents incur additional expenses related to the renaming address change costs that staff be authorized to approve expenditures up to $150 per household or $250 per home based business with proof of expense; 4) AND THAT all 50 residents be notified in writing of the name change and when the street name change will take effect; 5) AND THAT Council adopt the new procedure for renaming an existing street name outlined in this report; 6) AND THAT the new procedure for renaming an existing street name be added to the Street Naming Policy and Procedures; 7) AND THAT York Region Condominium 825, c/o Cheval Developments & Property Management Group, 372 Hollandview Trail, Suite 103, Aurora, ON L4G 0A5 be notified of this decision; 8) AND THAT Council requests the Board of Directors of York Region Condominium 825 to allow Public Works Services staff to enter on the property to change the two stree

THAT in accordance with Section 57 c) (ii) of the Procedure By-law, that a recorded vote be taken on all motions of Council by means of an electronic device commencing March 24, 2014.

THAT the Committee of the Whole resolve into Closed Session for the purpose of discussing proposed disposition of land, proposed acquisition of land, the security of property by the municipality and advice subject to solicitor/client privilege, employee negotiations.

THAT Development and Infrastructure Services/Planning and Building Services Report 2014-07 dated February 13, 2014 regarding cash in lieu of parking be received and the following recommendations be adopted: 1) THAT cash in lieu of parking be set in accordance with Appendix A forming part of this report; 2) AND THAT the Cash in Lieu of Parking policy identified as Appendix A be implemented immediately upon Council approval; 3) AND THAT current Planning Act applications that may benefit from cash in lieu of parking remain subject to the cash in lieu of parking rates prior to the implementation of the Cash In Lieu of Parking Policy as long as: i) such applicants execute either a site plan agreement or a cash in lieu of parking agreement with the Town by March 2, 2017; and ii) such applicants have not been or are not currently in litigation with the Town related to the subject application.

THAT the meeting adjourn.