Committee of the Whole

THAT the items listed on the agenda as addendum items be included.

a) THAT the Newmarket Hydro Holdings Inc. Report of the President dated January 12, 2015 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted: i) WHEREAS the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation; ii) AND WHEREAS the Sole Shareholder by a Shareholder Declaration dated November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business Corporations Act (Ontario) (the “ OBCA ”); iii) AND WHEREAS the Corporation owns a majority of the common shares of NT Power; iv) AND WHEREAS pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation; v) AND WHEREAS pursuant to s.104 of the OBCA a written resolution dealing with all the matters required to be dealt with at a shareholders meeting and signed by the shareholders entitled to vote at that meeting satisfies all requirements of the OBCA relating to that meeting of shareholders; NOW THEREFORE BE IT RESOLVED by the Municipal Counci

THAT the presentation by Mr. Paul Ferguson, President, Newmarket Hydro Holdings Inc. regarding the Newmarket Hydro Holdings Inc. Annual General Meeting be received.

THAT the presentation by Mr. Andrew Walasek, Manager, Municipal Engagement, Government Affairs, and Mr. Chad Schella, Director of Government Affairs, Canada Post Corporation regarding changes to postal service and public engagement measures be received.

THAT the deputation by Mr. John Blommesteyn be provided an additional five minutes.

THAT the deputation by Mr. John Blommesteyn regarding the Integrity Commissioner's Report be received.

THAT the correspondence dated February 4, 2015 from Ms. Suzanne Craig in relation to a Council Code of Conduct complaint received by the Chief Administrative Officer on December 1, 2014 be received and

a) THAT Chief Administrative Officer Report 2015-02 dated February 11, 2015 regarding Council Code of Conduct Update be received and the following recommendations be approved: i) THAT staff be directed to investigate best practices on policy issues such as Councillor supported community events/not for profit organizations and clarification of official e-mail address use; ii) AND THAT findings be brought back as part of the draft Council Code of Conduct; iii) AND THAT future Code complaints related to matters currently under review be held in abeyance until the review has been completed and reported on to Council; iv) AND THAT future Code complaints follow the Interim Code Complaint Process as outlined in this report until a new Council Code of Conduct has been adopted.

THAT the following items be adopted on consent: 6. Correspondence from Ms. Beverly Verwey, Branch Council Chair, Region of York Branch of the Canadian Red Cross dated January 9, 2015 requesting proclamation of the month of March, 2015 as "Red Cross Month" in the Town of Newmarket. a) THAT the correspondence dated January 9, 2015 from Ms. Beverly Verwey, Branch Council Chair, Region of York Branch of the Canadian Red Cross be received and the following recommendations be adopted: i) THAT the Town of Newmarket proclaim the month of March, 2015 as "Red Cross Month"; ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 7. Correspondence from Mr. David Harper, Volunteer Manager, Epilepsy York Region dated February 10, 2015 requesting proclamation of the month of March, 2015 as "Epilepsy Awareness Month" and March 26, 2015 as "Purple Day" in the Town of Newmarket. a) THAT the correspondence dated February 10, 2015 from Mr. David Harper, Volunteer Manager, Epilepsy York Region be received and the following recommendations be adopted: i) THAT the Town of Newmarket proclaim the month of March, 2015 as "Epilepsy Awareness Month" and March 26, 2015 as "Purple Day"; ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 8. Correspondence from Ms. Tracey Nesbitt, Manager, OASW Central Ontario Branch dated January 28, 2015 requesting proclamation of the week of Ma

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-16 dated February 9, 2015 regarding Sidewalk Snow Clearing for All Sidewalks be received and the following recommendation be adopted: i) THAT Council consider the proposed enhancement of winter sidewalk maintenance service levels to include all municipally owned sidewalks with priority to be given to schools, Main Street, Regional roads and primary transit locations as part of the 2015 draft budget deliberations.

a) THAT Joint Development and Infrastructure Services Report - Public Works Services and Corporate Services - Financial Services Report 2015-17 dated February 10, 2015 regarding Advanced Metering Infrastructure be received and the following recommendations be adopted: i) THAT Council consider the benefits of Advanced Metering Infrastructure as outlined in conjunction with the draft 2015 capital budget submission; ii) AND THAT Council give consideration to initiating a Meter Replacement Program in the 2015 budget through a Request for Proposal process.

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-12 dated January 29, 2015 regarding Northern Six Waste Collection Contract 2017-2027 – Tender Preparation Update be received and the following recommendations be adopted: i) THAT staff be directed to work collaboratively with the Northern Six municipalities on the preparation of the procurement documents and tender for a Northern Six Waste Collection Contract; ii) AND THAT Council directs staff to prepare an updated Memorandum of Understanding between the Northern Six Municipalities to provide governance and direction during the next Contract period; iii) AND THAT Council directs staff to prepare the Tender for a Contract period of eight (8) to ten (10) years commencing from the expiry or termination of the existing contract; iv) AND THAT Council continues to endorse the principles of the Region of York 2012 Integrated Waste Management Master Plan (SM4RT Living Plan) including waste reduction and the provision of a three stream waste diversion program with Blue Box Material recycling and Source Separated Organics recycling; v) AND THAT Staff report back with opportunities to harmonize all Waste Collection By-laws in the Northern Six municipalities with the aim to improve efficiencies in the Contract Administration and customer service; vi) AND THAT Staff report back to Council for direction with respect to opportunities for improvements in the service level(s) provided, range of services provi

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-18 dated February 17, 2015 regarding Snow Storage at Ray Twinney Complex be received and the following recommendations be adopted: i) THAT staff continue to try to secure temporary or permanent snow disposal site(s) for the remainder of the 2014/2015 winter and onwards, and work with partners such as York Region to establish alternates for the existing Ray Twinney Complex site; ii) AND THAT staff limit the amount of snow storage at the Ray Twinney Complex parking lot site by limiting the operations to 4:00 p.m. whenever possible and depending on weather, 11:00 p.m. in rare and more extreme circumstances; iii) AND THAT staff and contractors utilize the Eagle Street entrance as the primary route into and out of the complex, to minimize the use of the other entrances where possible; iv) AND THAT staff, provide full security fencing and signage around snow holding area and provide daily checks for any breaches or concerns; v) AND THAT staff establish regular garbage/debris pickups during melting periods; vi) AND THAT staff communicate with drivers and contractors to minimize noise where possible; vii) AND THAT staff be directed to request Regional support and assistance to facilitate use of 145 Harry Walker Parkway (former Snap-on Tools site) for temporary snow storage for the remainder of the winter season.

THAT the meeting adjourn.

a) THAT Development and Infrastructure Services Report - Public Works Services 2015-16 dated February 9, 2015 regarding Sidewalk Snow Clearing for All Sidewalks be received and the following recommendation be adopted: Town of Newmarket I Committee of the Whole Minutes – Monday, February 23, 2015 8 of i) THAT Council consider the proposed enhancement of winter sidewalk maintenance service levels to include all municipally owned sidewalks with priority to be given to schools, Main Street, Regional roads and primary transit locations as part of the 2015 draft budget deliberations.