Committee of the Whole - Electronic

That the additions to the agenda be approved.

That the presentation provided by Andrea Tang, Director Financial Services and Treasurer and Anita Gibson, Supervisor, Financial Reporting and Analysis regarding the 2026 Preliminary Draft Capital and Rate-Supported Operating Budgets

That the presentation provided by Amanda Romano, Waste Program Coordinator regarding Downtown Recycling Options for Industrial, Commercial and Institutional Locations be received.

That the deputation provided by David Baker regarding Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision - 218 Old Main Street be received.

That the deputation and correspondence provided by David Myers regarding Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision - 218 Old Man Street be received.

That items 7.2 and 7.7 to 7.10 be adopted on consent. See items 7.1 and 7.3 to 7.6 for motion.

That the report entitled 2026 Draft Capital and Rate-Supported Operating Budgets dated October 20, 2025 be received; and, That the proposed list of Capital Projects be included in the Capital Program for 2026, subject to changes that may be made by Council during the year; and, That subject to any additional direction from Committee, the proposed Capital and Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 1, 2025; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Zoning By-law Amendment – 546 Water Street dated October 20, 2025, be received; and, That the Zoning By-law Amendment application be approved; and, That Staff be directed to bring forward the By-law, including the necessary Holding provision, to Council for approval; and, That Council commit servicing allocation (12 persons) to the development; and, That Groundswell Urban Planners Inc. be notified of this action; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Official Plan Amendment, Zoning By-law Amendment, and Draft Plan for Subdivision - 218 Old Main Street dated October 20, 2025, be received; and, That the Official Plan Amendment be adopted; and, That the Zoning By-law Amendment and Draft Plan of Subdivision, for lands municipally known as 218, 226, 228, 238 and 244 Old Main Street be approved; and, That the approval of Draft Plan of Subdivision (Attachment “1”) PLN-OPZS-2025-005 is also to the schedule of conditions set out in Attachment “2” attached to and forming part of this report; and, That the approval for Draft Plan of Subdivision PLN-OPZS-2025-005 shall only be issued upon the execution of a “No Pre-Sales Agreement” by the Owner of the said Draft Plan with the Town of Newmarket; and, That Goldberg Group and Pentacore Development Inc be notified of this action; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the correspondence provided by Julie Archbold regarding Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision - 218 Old Man Street be received.

That the correspondence provided by Stefania Surdo regarding Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision - 218 Old Man Street be received.

That the report entitled “Non-Competitive Approval to Implement a Municipal Tax Portal Solution” dated October 20, 2025, be received; and, That the non-competitive purchase of an online municipal tax portal solution, “FrontDoor”, developed by DesTech Consulting Services (“DesTech”), be approved in the approximate total amount of $325,000.00 exclusive of HST for a term of five (5) years; and, That the Director, IT Services and the Manager, Procurement Services, or designate be directed to execute any agreements or documents necessary for this purchase; and, That Staff be directed to report back in Q1 of 2027 regarding timelines and options for online payments; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Non-Competitive Amendment to Pickleball Design Contract dated October 20 2025 be received; and, That the design and contract administration contract under RFP-2024-036 be amended non-competitively to add up to $550,000.00 plus HST for additional design services for a year-round pickleball court operation and the design of the pickleball clubhouse; and, That the Director, Engineering Services and the Manager, Procurement Services, or designate be authorized to execute any necessary agreements or documents; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Downtown Recycling Collection Options for Industrial, Commercial and Institutional Locations dated October 20, 2025, be received; and, That Staff be authorized to proceed with an Interim Recycling Collection Service for businesses along Main Street South until the Downtown Waste Management Strategy (DWMS) is implemented; and, That Staff be authorized to determine whether in-house or contracted services or a combination is utilized to deliver the service for a period of 12 months; and, That Staff be directed to report back in Q3 of 2026 with an analysis of the service; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

residents of Ballard Crescent have raised concerns about parking along the curve near Keefer Parkette, creating line-of-sight and safety issues for drivers and pedestrians; and, Whereas a petition has been submitted requesting that the curved section of roadway adjacent to 44 Ballard Crescent be designated as a No Parking area; and, Therefore be it resolved: That Staff be directed to review parking and sightline concerns near 44 Ballard Crescent and Keefer Parkette; and That Staff report back with recommendations on the feasibility of designating this area as a No Parking Zone.

of the Whole resolved into Closed Session at 3:45 PM. Committee of the Whole (Closed Session) minutes are recorded under separate cover. Committee of the Whole resumed to Open Session at 4:39 PM.

That the meeting be adjourned at 4:40 PM.

Whereas residents of Ballard Crescent have raised concerns about parking along the curve near Keefer Parkette, creating line-of-sight and safety issues for drivers and pedestrians; and, Whereas a petition has been submitted requesting that the curved section of roadway adjacent to 44 Ballard Crescent be designated as a No Parking area; and, Therefore be it resolved: 1. That Staff be directed to review parking and sightline concerns near 44 Ballard Crescent and Keefer Parkette; and 2. That Staff report back with recommendations on the feasibility of designating this area as a No Parking Zone.

Committee of the Whole resolved into Closed Session at 3:45 PM. Committee of the Whole (Closed Session) minutes are recorded under separate cover. Committee of the Whole resumed to Open Session at 4:39 PM.