Committee of the Whole

1. That the additions to the November 6, 2017 Committee of the Whole agenda be approved.

Town of Newmarket | Committee of the Whole Minutes | November 6, 2017 | Page 2 of 14 1. That the Newmarket Hydro Holdings Inc. Report of the President dated October 25, 2017 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted: a. That the Mayor, as the Sole Shareholder’s legal representative, is directed to sign the following Corporation Shareholder resolutions: i. That the Corporation’s financial statements for the financial year ended December 31, 2016 together with the report of the Corporation’s auditors, Collins Barrow, thereon dated April 28, 2017 be approved and adopted; and, ii. That Collins Barrow, Chartered Accountants, be appointed auditors of the Corporation to hold office until the next annual meeting of shareholders at such remuneration as may be fixed by the sole director and the sole director is authorized to fix such remuneration; and, iii. That R.N. Shelton be appointed as the sole director of the Corporation to hold office until the next annual meeting of shareholders or until his successor is elected or appointed; and, iv. That R.N. Shelton, so long as he is the sole director of the Corporation, shall represent the Corporation at meetings of shareholders of NT Power; and, v. That all acts, contracts, bylaws, proceedings, appointments el

1. That the Newmarket Hydro Holdings Inc. Report of the President dated October 25, 2017 regarding the establishment of an energy services subsidiary (the “Subsidiary”) to Newmarket Hydro Holdings Inc. (“NHHI”) be received and the following resolutions be adopted: a. The establishment of the Subsidiary as an Ontario corporation for the pursuit of funding for EV stations is authorized and approved; and, b. The subscription of 10,000 common shares of the Subsidiary for the aggregate amount of $100 by NHHI is authorized and approved; and, c. Paul Ferguson, acting alone, is authorized for and on behalf of Municipal Council and the Corporation to establish the Subsidiary and approve the forms of all other documents contemplated or required to be executed by NHHI in connection with such formation (collectively, the “Additional Documents”) and to execute (whether under the corporate seal of NHHI or otherwise) and deliver the Additional Documents each in the form so approved, Paul Ferguson’s approval to be conclusively evidenced by Paul Ferguson’s execution and delivery of the Additional Documents and the Additional Documents so executed and delivered shall be deemed to be the Additional Documents approved by these resolutions; and, d. Should funding be secured for the EV stations, the Company shall prepare a Business Case for EV station ownership and agreements for Company ownership should the Township of Tay choose to participate (the “Documentation”). The Documentation shall be su

1. That the Newmarket Hydro Holdings Inc. Report of the President dated October 25, 2017 regarding the establishment of a subsidiary company (the “Subsidiary”) to Newmarket Hydro Holdings Inc. (“NHHI”) and Tay Hydro Holdings Inc. (“THI”) be

That the following items (6-14) be adopted on consent: 6. Height and Density Bonusing Implementation Guidelines 1. That Development and Infrastructure Services/Planning & Building Services Report 2017-36 dated November 6, 2017 regarding the Town of Newmarket’s Height and Density Bonusing Implementation Guidelines be received and that the following recommendation be adopted: a. That Council adopt the Height and Density Bonusing Implementation Guidelines, dated November 6, 2017, included as Attachment 1 to Report 2017-36. 7. 514 Davis Drive – Office Development Financial Incentive Program 1. That Development and Infrastructure Services/Planning and Building Services Report 2017-44 dated November 6, 2017 regarding a financial incentive pilot program for an office development at 514 Davis Drive be received and the following recommendations be adopted: a. That Council authorize the following financial incentives as a pilot project program in support of an office development at 514 Davis Drive: Town of Newmarket | Committee of the Whole Minutes | November 6, 2017 | Page 6 of 14 i. 36-month Development Charge deferral ii. Building Permit fee waiver iii. Planning application fee rebate 8. 514 Davis Drive – Derelict Building Development Charge Credit 1. That Development & Infrastructure Services/Planning & building Services Report 2017-47 dated November 6, 2017 regarding the proposed derelict building development charges credit for the demolished building at 514 Davis Drive be receive

1. That Development and Infrastructure Services Engineering Services and Planning and Building Services - Report 2017-45 dated November 6th, 2017 regarding Residential Parking Review be received and the following recommendations be adopted: Town of Newmarket | Committee of the Whole Minutes | November 6, 2017 | Page 8 of 14 a. That staff be directed to include in the 2018 budget a provision for contracting a planning and engineering consultant to undertake a review of parking matters discussed in this report; and, b. That, subject to budget approval, staff be directed to undertake a review of the Parking By-law and report back to Committee of the Whole with recommendations on improvements to parking matters discussed in this report. c. That staff be directed to organize a Council Workshop to present options based on Council’s comments and feedback received at the November 6, 2017 Committee of the Whole meeting and that staff receive Council direction regarding the scope, scale and expected deliverables of a parking review prior to moving forward with issuing a Request for Proposal.

1. That Development and Infrastructure Services/Planning & Building Services Report 2017-46 dated November 6, 2017 regarding Town of Newmarket Heritage Conservation District - Gateway Signage be received and that the following recommendations be adopted: a. That Council endorse the concept of a Heritage Conservation District gateway sign being installed along the north side of Water Street, east of the Holland River. b. That Council direct staff to consult with the Main Street BIA and Newmarket Public Library.

The Site Plan Review Committee recommends: 1. That the Application for Site Plan Approval to permit the construction of a two-storey, four unit rental residential building with 7 parking spaces to be located at the rear of the property be approved in principle and

1. That the list of outstanding matters be received.

1. That staff be directed to review and report back on the potential for an all- way stop at Sawmill Valley Drive and Peter Hall Drive and opportunities for crosswalk enhancements.

1. That the presentation regarding the application for the property known as 17645 Yonge Street be received. Town of Newmarket | Committee of the Whole Minutes | November 6, 2017 | Page 13 of 14

1. That the Committee of the Whole meeting adjourn at 7:37 PM.