Committee of the Whole

1. That the additions and corrections to the November 27, 2017 Committee of the Whole agenda be approved.

Committee of the Whole Minutes | Monday, November 27, 2017 | Page 2 of 17 1. That the presentation by Paul McIntosh and Chris Kubbinga, Thomas Brown Architects regarding the Central York Fire Services Fire Station 4-5 be received.

1. That the Town of Aurora report entitled “Central York Fire Services Headquarters Station 4-5” and related extract be received and the recommendations therein be adopted.

1. That the presentation by Liza Sheppard, Christopher Scott and Sophia Bittar, York Region Rapid Transit Corporation regarding the Update: Rapid Transit Projects be received.

1. That the presentation by Todd Kyle, CEO Newmarket Public Library regarding the Newmarket Public Library Annual Report and the Newmarket Public Library Report to the Community: 2016-2017 be received.

1. That the deputation by Mr. Edmund Daniels, Maple Lane Lands & Development Co. Ltd regarding Servicing Allocation Update, related to the property known as 680 Gorham Street, be received.

1. That the Deputation by Mr. Brad Rogers, Groundswell Urban Planners Inc. regarding Servicing Allocation Update Report, related to the property known as 260 Eagle Street, be received. Deputy Mayor & Regional Councillor Taylor took no part in the discussion or vote on this matter.

1. That the deputation by Mr. Brad Rogers, Groundswell Urban Planners Inc. regarding Servicing Allocation Update Report, related to the King George School property, be received.

1. That the deputation by Mr. Chris Matson, Matson McConnell Ltd. regarding Servicing Allocation Update Report, related to Sundial Homes, be received.

1. That the deputation by Mr. Russel Mailloux, Aplin Martin Consultants on behalf of Options Group regarding Servicing Allocation Update Report, related to the property known as 281 Main Street North, be received.

1. That Development & Infrastructure Services/Planning and Building Services Report 2017-49 dated November 27, 2017 regarding the servicing allocation update be received; and, 2. That Council grant the requested servicing allocation to the following properties: a. King George School b. 680 Gorham; and, 3. That the staff report back on servicing allocation in May 2018 and that this report be brought to a Special Committee of the Whole relating to the topic.

4. That Council grant the requested servicing allocation to the property known as 260 Eagle Street. Deputy Mayor & Regional Councillor Taylor took no part in the discussion or vote on the matter.

That the following items (12 - 29) be adopted on consent: 12. Stormwater Rates 1. That Corporate Services Report-Financial Services – 2017-40 dated September 1, 2017 regarding 2018 Stormwater Rates be received and the following recommendations be adopted: a. That the attached Schedule “A”, being the Town of Newmarket 2018 Stormwater Rates, be approved and adopted by By-law; and, b. That the Stormwater Rates adjustments come into full force and effect as of January 1, 2018. 13. 2018 Water and Wastewater Rates 1. That Corporate Services Report-Financial Services 2017-41 dated September 1, 2017 regarding 2018 Water and Wastewater Rates be received and the following recommendations be adopted: a. That the attached Schedule “A”, being the Town of Newmarket Water and Wastewater Rates, be approved and adopted by By- law; and. b. That the Water and Wastewater Rates adjustments come into full force and effect as of January 1, 2018. 14. User Fees and Charges – Planning Act Fees 1. That Joint Development & Infrastructure Services – Planning & Building Services and Corporate Services Report – Financial Services 2017-54 dated November 8, 2017 regarding 2018 User Fees and Charges – Planning Act Fees be received and the following recommendations be adopted: Committee of the Whole Minutes | Monday, November 27, 2017 | Page 8 of 17 a. That the attached Schedule “A”, being the Town of Newmarket 2018 Planning Application Fees Schedule, be approved and adopted by by-law; b. And that the fee adju

1. That Development and Infrastructure Services/Planning & Building Services Report 2017-51 dated November 10, 2017 regarding 260 Eagle Street (File Number NP-A-17-13) submitted by 711371 Ontario Corp., be received and that the following recommendation be adopted: a. That whereas the Planning Act limits the ability to apply for a minor variance for a 2 year period following approval of a Zoning By-law Amendment, the owner shall, through a declaration of resolution by Council be permitted to submit an application for minor variance to seek an increased maximum building height from 11.0m (3 storeys) to 12.0 metres (3 storeys). Deputy Mayor & Regional Councillor Taylor took no part in the discussion or vote on this matter.

1. That Corporate Services – Legislative Services Report 2017-27 dated November 27, 2017 regarding Proposed Noise By-law be received; and, 2. That Council repeal current Noise By-law 2004-94, as amended; and, 3. That Council enact the new draft Noise By-law attached as Appendix A; and, 4. That Council approve the amendments to the 2018 Fees and Charges By- law to reflect revised fees related to the Noise By-law, attached as Appendix B.

1. That the Corporate Services – Legislative Services Report - 2017-26 entitled “Procedure By-Law Update and Draft Electronic Participation in Meetings Policy” be received; and, 2. That Council adopt the amendments to the Procedure By-law attached as Appendix A with an effective date of January 1, 2018; and, 3. That Council approve the Electronic Participation in Meetings Policy attached as Appendix B, with an effective date of January 1, 2018; and, 4. That the Town Clerk be authorized to administer the Electronic Participation in Meetings Policy and develop the necessary Procedures to implement the Policy, as required; and, 5. That Council permit the Accessibility Advisory Committee to participate using the Electronic Participation in Meetings Policy effective January 1, 2018 for a trial period of one year; and, 6. That staff be directed to report back in 2019 with a review of the Electronic Participation in Meetings Policy.

1. That the Committee of the Whole identify the property to be discussed related to Development and Infrastructure Services -Planning and Building Services Closed Session Report 2017-50.

1. That the Committee of the Whole resolve into Closed Session to discuss the following matters: (1) Proposed acquisition or disposition of land by the Municipality as per Section 239 (2) (c) of the Municipal Act, 2001 related to Development and Infrastructure Services -Planning and Building Services Closed Session Report 2017-50 regarding Hollingsworth Arena. (2) Litigation or potential litigation including matters before administrative tribunals affecting the municipality as per Section 239 Committee of the Whole Minutes | Monday, November 27, 2017 | Page 16 of 17 (2) (e) of the Municipal Act, 2001 related to Verbal Update regarding a property in Ward 5 (178-194 Main Street South). (3) Labour relations or employee negotiations as per Section 239 (2) (d) of the Municipal Act, 2001 related to Market Review Update.

1. That the meeting of Committee of the Whole adjourn at 3:05 PM.