Committee of the Whole - Electronic

That the corrections to the agenda be approved.

That the presentation provided by Empower Strategy Group regarding the Dismantling Anti-Black Racism Update be received.

That the report entitled Extension of Jostle Agreement, dated September 12, 2022 be received; and, That approval be granted to non-competitively extend the long-standing contract with Jostle Corporation (“Jostle”), the Town’s Intranet provider , for a period of up to two (2) years, in an annual amount of $22,000.00 plus HST for support, maintenance and licensing, covering an annual period from 2022 to 2023 and then subsequently another annual period from 2023 to 2024; and, That staff consider a new procurement process before the expiration of the contract, unless it is reasonably justified to non-competitively extend the contract once more in accordance with the provisions of the Town’s Procurement By-law and provisions of the Trade Treaties governing public procurement, in which case staff would prepare another report for approval by Council; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Request to Amend Procurement Bylaw 2014-27 to Increase Efficiency and Respond to Market Pressures, dated September 12, 2022 be received; and, That the Low-Value Procurement Threshold and related provisions in both the Town’s Procurement By-Law 2014-27 and the Town’s P-Card Policy, permitting staff to acquire goods and services without requiring a procurement process, remain unaltered at $10,000.00; and, That the invitational procurement threshold presently in place for acquisitions from $10,000 to $99,999 be revised to permit department staff to request three (3) written quotes from suppliers for acquisitions valued between $10,000 to $25,000 without involving the Procurement Services department; and, That the responsibility of Delegated Authority to approve the results of competitive invitational acquisitions initiated by Department Staff between $10,000 and $25,000 be held by the Department Manager, in consultation with the Manager of Procurement Services, and that the Department Manager be responsible for executing any resulting agreement, unless purchase order terms suffice; and, That the responsibility of Delegated Authority to approve the results of competitively acquired procurements exceeding $250,000.00, held by the CAO presently, be transferred to the Department Commissioner(s), with recommendation from the Manager, Procurement Services, and execution of any resulting agreement by the Department Commissioner; and, That the responsibility of

That the meeting be adjourned at 1:47 PM.

1. That the report entitled Request to Amend Procurement Bylaw 2014-27 to Increase Efficiency and Respond to Market Pressures, dated September 12, 2022 be received; and, 2. That the Low-Value Procurement Threshold and related provisions in both the Town’s Procurement By-Law 2014-27 and the Town’s P-Card Policy, permitting staff to acquire goods and services without requiring a procurement process, remain unaltered at $10,000.00; and, 3. That the invitational procurement threshold presently in place for acquisitions from $10,000 to $99,999 be revised to permit department staff to request three (3) written quotes from suppliers for acquisitions valued between $10,000 to $25,000 without involving the Procurement Services department; and, 4. That the responsibility of Delegated Authority to approve the results of competitive invitational acquisitions initiated by Department Staff between $10,000 and $25,000 be held by the Department Manager, in consultation with the Manager of Procurement Services, and that the Department Manager be responsible for executing any resulting agreement, unless purchase order terms suffice; and, 5. That the responsibility of Delegated Authority to approve the results of competitively acquired procurements exceeding $250,000.00, held by the CAO presently, be transferred to the Department Commissioner(s), with recommendation from the Manager, Procurement Services, and execution of any resulting agreement by the Department Commissioner; and, 6. That the