Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (5 motions)
5 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
That the Audit Committee Meeting (Closed Session) Minutes of November 23, 2021 be approved.
Moved by Rebecca Mathewson, seconded by Councillor Bisanz
Carried
& Regional Councillor Vegh That the Audit Committee resolve into Closed Session to discuss the following matter: Audit Committee Role in External Auditor Appointment - Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, as per Section 239 (2)(f) of the Municipal Act, 2001.
Moved by Councillor Morrison
Carried
That the Audit Committee members be permitted to receive the draft Request For Proposal (RFP) regarding the external auditor, subject to any declared conflict of interest; and, That the following language regarding clear communication be included in the RFP: In the case of the Town of Newmarket, the internal auditor and external auditor are expected to have a clear line of communication that is used by both parties.
Moved by Rebecca Mathewson, seconded by Tom Mungham
Carried
That the meeting be adjourned at 2:19 PM.
Moved by Tom Mungham, seconded by Councillor Bisanz
Carried
1. That the Audit Committee members be permitted to receive the draft Request For Proposal (RFP) regarding the external auditor, subject to any declared conflict of interest; and, 2. That the following language regarding clear communication be included in the RFP: a. In the case of the Town of Newmarket, the internal auditor and external auditor are expected to have a clear line of communication that is used by both parties.
Moved by Rebecca Mathewson, seconded by Tom Mungham