Committee of the Whole - Electronic

That the corrections to the agenda be approved.

That the presentation provided by Ysni Semsedini, President & CEO Newmarket-Tay Power Distribution Ltd. and Gianni Creta, President, Envi Networks Ltd. be received.

That the deputation provided by Peter Frost regarding the Proposed Plan of Subdivision, Official Plan Amendment & Zoning By-law Amendment – Forest Green Homes 16860 & 16920 Leslie Street be received.

That the deputation provided by Rosemarie Humphries, President, Humphries Planning Group Inc regarding the Proposed Plan of Subdivision, Official Plan Amendment & Zoning By-law Amendment – Forest Green Homes 16860 & 16920 Leslie Street be received.

That the Audit Committee recommends to Council that senior management and the appropriate staff ensure that the recommendation provided by the external auditor regarding the privileged access with respect to Information Technology controls be implemented within one year.

That the report entitled 2021 Financial Statements and Auditor’s Report dated June 20, 2022 be received; and, That the draft 2021 financial statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA; the Financial Statement Discussion and Analysis prepared by staff; and the Report to the Audit Committee on the results of the December 31, 2021 financial statements audits from Deloitte LLP be received; and, That Council approve the 2021 financial statements for the Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA as endorsed by the Audit Committee.

That the report entitled 2022 Reserve and Reserve Funds Budget Report dated June 20, 2022 be received; and, That the 2022 Reserve and Reserve Funds Budget as set out in the attachment be approved; and, That staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Site Plan Review Committee dated June 20, 2022 be received; and, That Council dissolve the Site Plan Review Committee; and, That the Site Plan Review Committee Meeting Minutes be approved (Attachments A to H); and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled Queen Street Bridge (001) Load Restrictions dated June 20, 2022 be received; and, That Traffic By-law 2011-24, Schedule VI be amended to include a 10 tonne load limit on the Queen Street Bridge (001) over the railroad track, exempting emergency service and road maintenance vehicles; and, That Town Staff communicate the load restrictions to emergency services, school boards, Metrolinx, and other affected parties; and, That Town Staff erect signs at appropriate locations, including the approaches to the bridge, to alert drivers of the load restriction in advance; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution.

That the report entitled non-competitive acquisition to Hach Sales and Service Canada for Hach branded equipment, supplies, parts and services for the Towns water testing program, dated June 20 th 2022 be received; and, That a non-competitive contract with HACH Sales and Service Canada Limited for the acquisition of HACH branded instrumentation, chemistry equipment, supplies, parts, maintenance and repairs for a period of up to five (5) years in the approximate amount of up to $400,000.00 (approximately $80,000.00 annually) plus applicable taxes, be approved; and, That a blanket purchase order to Hach Sales and Service Canada Limited be generated in the approximate annual amount of $80,000.00, plus applicable taxes, for a five (5) year period, with confirmation of approved funding; and, That should Staff anticipate that the total anticipated value of the acquisition in the approximate amount of up to $400,000.00,plus applicable taxes, during the five (5) year period be surpassed, that the CAO be delegated authority to approve the blanket purchase order amendment up to 10% of the original amount, with confirmation from Finance as to approved funding; and, That staff continue to monitor and assess the Town’s needs and any market changes that would otherwise suggest a competitive procurement process would be advantageous to the Town; and, That the Director of Public Works be authorized to execute any agreements as necessary; and, That Staff be authorized and directed to do all t

That the Audit Committee Meeting Minutes of February 1, 2022 be received.

That the meeting be adjourned at 4:31 PM.

1. That the report entitled non-competitive acquisition to Hach Sales and Service Canada for Hach branded equipment, supplies, parts and services for the Towns water testing program, dated June 20th 2022 be received; and, 2. That a non-competitive contract with HACH Sales and Service Canada Limited for the acquisition of HACH branded instrumentation, chemistry equipment, supplies, parts, maintenance and repairs for a period of up to five (5) years in the approximate amount of up to $400,000.00 (approximately $80,000.00 annually) plus applicable taxes, be approved; and, 3. That a blanket purchase order to Hach Sales and Service Canada Limited be generated in the approximate annual amount of $80,000.00, plus applicable taxes, for a five (5) year period, with confirmation of approved funding; and, 4. That should Staff anticipate that the total anticipated value of the acquisition in the approximate amount of up to $400,000.00,plus applicable taxes, during the five (5) year period be surpassed, that the CAO be delegated authority to approve the blanket purchase order amendment up to 10% of the original amount, with confirmation from Finance as to approved funding; and, 5. That staff continue to monitor and assess the Town’s needs and any market changes that would otherwise suggest a competitive procurement process would be advantageous to the Town; and, 6. That the Director of Public Works be authorized to execute any agreements as necessary; and, 7. That Staff be authorized and