Committee of the Whole

THAT the items listed on the agenda as addendum items and the deputation request by Mr. John Heckbert be included.

THAT the presentation by Mr. Glenn Lang, Project Manager - N6 Shared Services regarding an Overview of the N6 Shared Services Study be received.

THAT the presentation by representatives of vivaNext be provided an additional 10 minutes.

THAT the presentation by Ms. Mary-Frances Turner, President, York Region Rapid Transit Corporation regarding vivaNext impacts be received.

THAT the deputation by Mr. John Heckbert regarding vivaNext - Davis Drive and Yonge Street Update be received.

THAT the deputation by Ms. Bessie Vlasis regarding Bully Free Community Alliance be received.

THAT the request for funding by Bully Free Community Alliance in the amount of $3,500.00 in order to attend the Global Youth Summit be

a) THAT Community Services – Economic Development Report 2015-12 dated April 2, 2015 regarding Downtown Patios - Pilot Project be

THAT the deputation by Mr. John Birchall be provided an additional five minutes.

THAT the deputation by Mr. John Birchall regarding NEAC Committee Dissolution be received.

a) THAT Corporate Services Report - Legislative Services 2015-05 dated April 2, 2015 regarding 'Committee Administration Policy and Committee Structure Options' be received and the following recommendations be adopted: i) THAT the Committee Administration Policy (attached as Appendix 'A') be approved and immediately applied to all applicable committees; ii) AND THAT Council approve Option A, as identified in this report as the committee structure for the 2014-2018 term with the exception of the Newmarket Environmental Advisory Committee (NEAC) which shall continue its current structure pending a review and further development of its mandate by staff in consultation with the previous NEAC Chair; iii) AND THAT with the exception of Statutory Committees, all Advisory Committee/Task Forces identified for dissolution in the Committee Structure Options Matrix (attached as Appendix 'B'), be formally dissolved; iv) AND THAT staff be directed to prepare and/or update all necessary terms of references for Council's future approval and undertake recruitment activities as necessary; v) AND THAT the Audit Committee members from the 2010-2014 term be permitted to meet until new members have been appointed.

THAT the following items be adopted on consent: 9. Correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs requesting proclamation of June, 2015 as 'Seniors' Month' in the Town of Newmarket. a) THAT the correspondence dated March 17, 2015 from Mr. Mario Sergio, Minister, Seniors Affairs be received and the following recommendations be adopted: i) THAT the Town of Newmarket proclaim June, 2015 as 'Seniors' Month'; ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 10. Correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region requesting proclamation of June 13 to June 21, 2015 as 'Pride Week' in the Town of Newmarket. a) THAT the correspondence dated March 20, 2015 from Ms. Linda Keith, President, PFLAG Canada - York Region be received and the following recommendations be adopted: i) THAT the Town of Newmarket proclaim June 13 to June 21, 2015 as 'Pride Week'; ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 11. Appointment Committee Minutes of February 23, 2015 and March 23, 2015. a) THAT the Appointment Committee Minutes of February 23, 2015 and March 23, 2015 be received. 12. Main Street District Business Improvement Area Board of Management Minutes of February 24, 2015. a) THAT the Main Street District Business Improvement Area Board of Management Minutes of February 24, 201

a) THAT Joint Development and Infrastructure Services - Planning and Building Services and Engineering Services 2015-12 dated April 2, 2015 regarding a Proposed Trail from Yonge Street to Rita's Avenue be received and the following recommendation be adopted: i) THAT Staff bring back a report with the intent of significantly reducing the impact that the trail will have on residents’ properties by lessening the size and right-of-way of the path, preserving existing trees, plantings, privacy fence and low impact lighting.

a) THAT Development and Infrastructure Services Report – ES 2015-24 dated April 13, 2015 regarding “Inflow and Infiltration Reduction Pilot Project” be

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2015-06 dated April 13, 2015 regarding the 2015 Annual Servicing Allocation Review be received and the following recommendations be adopted: i) THAT all previously distributed servicing capacity be re-instated; ii) AND THAT servicing capacity be allocated to the following development from the Town's current strategic reserve: Marianneville Developments (Glenway) Phase 1 in the amount of 325 people (74 townhouses) be assigned and that the 40 detached dwellings allocation be delegated to staff following the Town initiated Glenway Public Information Centre (PIC) to be scheduled no later than May 30, 2015; iii) AND THAT staff bring forward an additional allocation report in 2015 if necessary and that Council defer any prioritization of future allocation to that time; iv) AND THAT the Town continue to hold the balance of its unassigned and uncommitted servicing capacity (2560 people total, with a minimum of 561 people to be directed to the Centres and Corridors) in a strategic reserve.

a) THAT Joint Development and Infrastructure Services/Planning and Building Services and Corporate Services/Financial Services Report 2015-08 dated April 13, 2015 regarding the Implementation Strategy for the Town of Newmarket Urban Centres Secondary Plan be received and that the following recommendations be adopted: i) THAT the Implementation Strategy for the Newmarket Urban Centres Secondary Plan in Attachment 1 be approved; ii) AND THAT staff be directed to review and update the Implementation Strategy in conjunction with the future review(s) and update(s) of the Development Charges By-law.

a) THAT a request be made to Canada Post for an additional review period of 180 days for the placement of Community Mailboxes; b) AND THAT staff review the location of all Community Mailboxes as it pertains to safety, accessibility, parking, winter maintenance and proposed capital improvements related to roads, sidewalks and utilities; c) AND THAT staff engage the Newmarket Accessibility Advisory Committee for comment; d) AND THAT the results of the review by staff and the Newmarket Accessibility Advisory Committee be provided to Canada Post; e) AND THAT a copy of this motion be circulated to Canada Post and the office of the Member of Parliament for Newmarket-Aurora.

a) THAT Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re: Pan Am and Parapan Am Games Off-Peak Deliveries' be received and the following recommendations be adopted: i) THAT a by-law to exempt the unloading and loading of goods at off-peak deliveries for the duration of the Pan Am and Parapan Am Games from June 26, 2015 to August 15, 2015 between the hours of 7:00 p.m. to 12:00 a.m. Monday through Friday from the Noise By-law (By-law 2004-94) be enacted; ii) AND THAT the Town of Newmarket and Ministry of Transportation provide notice to Newmarket residents in advance of June 26, 2015.

a) THAT Community Services - Recreation and Culture Report 2015-08 dated April 1, 2015 regarding Artificial Turf Sports Field Follow-Up Report be received and the following recommendation be adopted: i) THAT Council direct staff to carry out the next steps as outlined within this report.

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options be received and the following recommendations be adopted: i) THAT a provision of $153,000 (0.30% tax increase) for service level enhancements be confirmed for inclusion in the 2015 draft budget and allocated as follows: 2015 2016* 2017* 2018* Total CreateITNow at Southlake $ 25,000 $ 25,000 All sidewalk snow clearing $ 40,000 $ 60,000 $100,000 $100,000 $ 300,000 Manager of Transportation $ 62,000 $ 75,028 $ 137,028 Other transportation initiatives $ 26,000 $ 38,000 $ 50,000 $ 55,000 $ 169,000 Total $ 153,000 $ 173,028 $ 150,000 $ 155,000 $ 631,028 * subject to further review and annual budget approval

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-22 dated April 7, 2015 regarding Approval of the 2015 Operating and Capital Budgets be received and the following recommendations be adopted: i) THAT the proposed 2015 Operating Budget with expenditures of $112,926,115 be approved, which is comprised of the following components: a) $61,236,741 for the Town portion, which includes an additional $505,042 for asset replacement funding; b) $30,000 for the Newmarket Downtown Business Improvement Area (BIA); c) $3,750,714 for the Library portion; d) $15,116,508 for Central York Fire Services (Newmarket share); e) $32,792,152 for the Water and Wastewater Rate Groups which includes an additional $620,000 for asset replacement funding; ii) AND THAT the proposed 2015 Capital Budget with expenditures of $29,333,475 be approved; iii) AND THAT the proposed 2015 Operating and Capital Budgets be forwarded to the Council meeting of April 20, 2015 for final approval.

THAT Council support audio and visual recordings of all Council Strategic Priority workshops and meetings; AND THAT Council Strategic Priority meetings and workshops be live streamed and archived on the Town website for the purpose of future viewing of the public; AND THAT Council direct staff to live stream and archive all future Council Strategic workshops and meetings on the Town's website.

THAT staff bring a report to Committee of the Whole within 60 days outlining whether mitigation measures of flooding on Ontario Street is within the jurisdiction of the Town.

THAT the Committee of the Whole resolve into a Closed Session for the purpose of discussing personal matters about an identifiable individual, including municipal or local board employees - Appointment Committee recommendations for appointment. The Committee resolved into Closed Session at 6:06 p.m. The Committee of the Whole (Closed Session) Minutes are recorded under separate cover. The Committee of the Whole resumed into Public Session at 6:36 p.m.

THAT the meeting adjourn.

a) THAT Corporate Services Report - Legislative Services 2015-02 dated April 1, 2015 regarding 'Noise By-law Exemption Request, Ministry of Transportation re: Pan Am and Parapan Am Games Off-Peak Deliveries' be received and the following recommendations be adopted: Town of Newmarket I Committee of the Whole Minutes – Monday, April 13, 2015 14 of i) THAT a by-law to exempt the unloading and loading of goods at off-peak deliveries for the duration of the Pan Am and Parapan Am Games from June 26, 2015 to August 15, 2015 between the hours of 7:00 p.m. to 12:00 a.m. Monday through Friday from the Noise By-law (By-law 2004-94) be enacted; ii) AND THAT the Town of Newmarket and Ministry of Transportation provide notice to Newmarket residents in advance of June 26, 2015.

a) THAT Joint CAO/Commissioners and Financial Services Report 2015-23 dated April 7, 2015 regarding Enhancement Options be received and the following recommendations be adopted: Town of Newmarket I Committee of the Whole Minutes – Monday, April 13, 2015 15 of i) THAT a provision of $153,000 (0.30% tax increase) for service level enhancements be confirmed for inclusion in the 2015 draft budget and allocated as follows: 2015 2016* 2017* 2018* Total CreateITNow at $ 25,000 $ 25,000 Southlake All sidewalk snow $ 40,000 $ 60,000 $100,000 $100,000 $ 300,000 clearing Manager of $ 62,000 $ 75,028 $ 137,028 Transportation Other transportation $ 26,000 $ 38,000 $ 50,000 $ 55,000 $ 169,000 initiatives Total $ 153,000 $ 173,028 $ 150,000 $ 155,000 $ 631,028 * subject to further review and annual budget approval