Council

THAT the order of the agenda be altered by including the record of items for ratification from the January 20, 2014 Special Committee of the Whole meeting.

a) THAT the PowerPoint presentation by Ms. Debra Scott, Newmarket Chamber of Commerce, recognizing the 2014 Gold Smart Commute Workplace Designation be received.

a) THAT the Council Minutes of December 16, 2013 be approved.

a) THAT the Special Committee of the Whole Minutes of January 13, 2014 be received and the following recommendations be adopted: b) THAT the Special Committee of the Whole resolve into a closed session for the purpose of discussing proposed acquisition of land by the municipality or local board.

a) THAT the Special Committee of the Whole (Closed Session) Minutes of January 13, 2014 be approved.

i) THAT staff be authorized to take the necessary steps directed at the January 13, 2014 (morning session) Special Committee of the Whole (Closed Session) meeting regarding strategic properties.

8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. a) THAT the Committee of the Whole Minutes of January 13, 2014 be received and the following recommendations be adopted: PowerPoint presentation by Mr. Dave Gordon and Ms. Laura McDowell, Regional Municipality of York Environmental Services regarding the SM4RT Living Master Plan. a) THAT the PowerPoint presentation by Mr. Dave Gordon and Ms. Laura McDowell, Regional Municipality of York Environmental Services regarding the SM4RT Living Master Plan be received. Ms. Caroline Grech, Government Relations Specialist, CAA addressed the Committee regarding a Distracted Driving Campaign. a) THAT the deputation by Ms. Caroline Grech, Government Relations Specialist, CAA regarding a Distracted Driving Campaign be received and supported. Site Plan Review Committee Minutes of November 12, 2013. a) THAT the Site Plan Review Committee Minutes of November 12, 2013 be received. Item 1 of the Site Plan Review Committee Minutes of December 2, 2013 - Application for Site Plan Approval - 487 Queen Street - Brixton Commercial Realty Advisors Ltd with attached Site Plan Map. a) THAT the application for Site Plan Approval to permit 16 stacked townhouse units together with a 21 space parking lot on the subject lands, be approved in principle and

a) THAT the application for Site Plan Approval to permit two additions on the north and west sides of the existing building having a total gross floor area of 576 square metres be approved in principle and

a) THAT staff continue to work with the Contractor (GFL) and the other municipal partners in good faith to resolve all issues and improve the Level of Service for collectible waste and; b) THAT staff review any costs, losses and remedies of the municipality as a result of the issues encountered with the Contractor, and that staff be authorized to pursue any appropriate legal remedies provided for in the GFL Contract to recover these losses; c) AND THAT GFL be required to provide a remediation plan and a signed commitment for Council and the residents of Newmarket within 14 days addressing levels of service, quality and quantity of trucks, staffing issues and preventative maintenance.

THAT Corporate Services (Legal) Report 2013-14 dated December 12, 2013 regarding Update following the OMB Pre-Hearing with respect to Marianneville Developments Ltd. (Glenway) be received for information and the following recommendations be approved: i) THAT the Town of Newmarket direct its legal and planning representation to focus its efforts on the OMB approved two-phase hearing it sought on the unanimous direction of Council; ii) AND THAT Council consider mediation/settlement on technical matters related to the proposed development of the Glenway lands once the principle of development has been dealt with by the OMB if necessary; iii) AND THAT Council direct staff to continue with internal preparations related to technical issues should mediation/settlement discussions occur. In Favour: Mayor Van Bynen, Regional Councillor Taylor, Councillor Hempen, Councillor Sponga, Councillor Twinney, Councillor Vegh, Councillor Emanuel, Opposed: Councillor Di Muccio, Councillor Kerwin (7 in favour, 2 opposed)

THAT Corporate Services Report - Financial Services 2014-02 dated December 5, 2013 regarding the 2014 Interim Tax Billing and By-law be received and the following recommendation be approved: i) THAT Council enact a by-law for the levy and collection of the 2014 Interim Tax Levy.

THAT the Committee of the Whole (Closed Session) Minutes of January 13, 2014 be approved.

THAT Joint Development & Infrastructure Services and Corporate Services Report 2014-01 dated January 6, 2014 regarding Glenway development appeal to the Ontario Municipal Board be received and the following recommendation be adopted: i) THAT staff continue to provide Council with regular updates including financial reporting leading up to and throughout the OMB hearing.

THAT the presentation by the Director of Legislative Services - Voting Method Options & Summary of Public Input and Corporate Services - Joint Legislative Services & Information Technology Services Report 2013-43 dated November 29, 2013 regarding "Voting Method Options, 2014 Municipal Election" and Memorandum dated January 10, 2014 regarding Voting Method Options be received and the following recommendations, as amended, be adopted: i) THAT Council endorse Option 1, “Use of Vote Counting Equipment and Optical Scanning Vote Tabulators” for use in the 2014 municipal election; ii) AND THAT Council refer Option 2, “ Use of Internet Voting” to the 2018 election to be reviewed within the first 12 months of the next term of Council; iii) AND THAT a by-law be brought forward for consideration by Council to authorize the use of voting and vote-counting equipment in the 2014 municipal election in accordance with Section 42.1 (a) and (b) of the Municipal Elections Act, 1996. In Favour: Mayor Van Bynen, Regional Councillor Taylor, Councillor Di Muccio, Councillor Hempen, Councillor Kerwin, Councillor Sponga, Councillor Twinney, Councillor Vegh Opposed: Councillor Emanuel (8 in favour, 1 opposed)

THAT Council approve the execution of the Professional Consulting Services Agreement with R.J. Burnside and Associates Limited for a period up to two (2) years from the date of Council approval to provide checking consulting services at preferred client discounted rates adjusted annually in accordance with industry standards; i) AND THAT staff report back to Council after a year and a half with options regarding the Checking Consultant Professional Consulting Services Contract; ii) AND THAT the Mayor and Town Clerk be authorized to execute the Professional services contract; iii) AND THAT Mr. Dave Scomazzon, P.Eng. of R.J. Burnside and Associates Limited be notified of this action. In Favour: Mayor Van Bynen, Regional Councillor Taylor, Councillor Emanuel, Councillor Hempen, Councillor Kerwin, Councillor Sponga, Councillor Twinney, Councillor Vegh Opposed: Councillor Di Muccio (8 in favour, 1 opposed)

THAT Joint CAO & Commissioner of Development and Infrastructure Services (Closed Session) Report 2014-03 dated January 6, 2014 regarding a pending acquisition of land be received; AND THAT the recommendations in Joint CAO and Commissioner of Development and Infrastructure Services Report 2014-03, as amended, be adopted.

a) THAT By-laws 2014-01, 2014-02, 2014-03 and 2014-05 be enacted. 2014-01 A by-law to impose an interim tax levy. 2014-02 A by-law to regulate the erection and maintenance of signs and other advertising devices in the Town of Newmarket. 2014-03 A by-law to amend By-law 2013-57 being a by-law to adopt fees and charges for services or activities provided by the Town of Newmarket. (Legislative Services - General Fees) 2014-05 A by-law to authorize the use of vote counting equipment and optical scanning vote tabulators.

b) THAT By-law 2014-04 being a by-law to appoint an Integrity Commissioner for the Town of Newmarket be

a) THAT By-law 2014-06 be enacted. 2014-06 A by-law to confirm the proceedings of Council at its meeting held on January 20, 2014.

THAT the meeting adjourn.

a) THAT the Committee of the Whole Minutes of January 13, 2014 be received and the following recommendations be adopted: 8. PowerPoint presentation by Mr. Dave Gordon and Ms. Laura McDowell, Regional Municipality of York Environmental Services regarding the SM4RT Living Master Plan. a) THAT the PowerPoint presentation by Mr. Dave Gordon and Ms. Laura McDowell, Regional Municipality of York Environmental Services regarding the SM4RT Living Master Plan be received. 9. Ms. Caroline Grech, Government Relations Specialist, CAA addressed the Committee regarding a Distracted Driving Campaign. a) THAT the deputation by Ms. Caroline Grech, Government Relations Specialist, CAA regarding a Distracted Driving Campaign be received and supported. 10. Site Plan Review Committee Minutes of November 12, 2013. a) THAT the Site Plan Review Committee Minutes of November 12, 2013 be received. 4 Town of Newmarket I Council Minutes – Monday, January 20, 2014 4 of 11. Item 1 of the Site Plan Review Committee Minutes of December 2, 2013 - Application for Site Plan Approval - 487 Queen Street - Brixton Commercial Realty Advisors Ltd with attached Site Plan Map. a) THAT the application for Site Plan Approval to permit 16 stacked townhouse units together with a 21 space parking lot on the subject lands, be approved in principle and

14 Town of Newmarket I Council Minutes – Monday, January 20, 2014 14 of b) THAT By-law 2014-04 being a by-law to appoint an Integrity Commissioner for the Town of Newmarket be

a) THAT By-law 2014-06 be enacted. 2014-06 A by-law to confirm the proceedings of Council at its meeting held on January 20, 2014. 18 Town of Newmarket I Council Minutes – Monday, January 20, 2014 18 of